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Post by Wren(nen) on Apr 27, 2011 12:11:04 GMT -6
NERD TIME!!!! $5 entry fee -$1 ad fee -$2 projected food cost (by Ironside) -$X for tokens and anything else left out =Y (best case is $2 rounded for simplicity) and after the profit split with Beornve; Khador would net ~$1 per person with a projected turn out of ~100 people =~$100 profit Nerding done My point is we might want to charge a little more then $5 if we do advertise Think we're budgeting $50 for tokens. Trying to keep it below that but haven't gone to price things yet. Probably next week now, depends on the funeral. Thing is, how much is the banner thing really going to be needed? Between posting online and the people we all know and personal advertising, how much is a banner really going help? How many more people is it going to draw in? And $6 or something like that is an odd amount. Makes it more of a pain for the people coming. And if we charge $10, we better have some amazing food. Only mini I've attended that was $10 was Rhun last year. Think that's the only year it's cost that much. Just some stuff to think about.
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Kracken
Official Members of Khador
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Post by Kracken on Apr 27, 2011 12:18:33 GMT -6
NERD TIME!!!! $5 entry fee -$1 ad fee -$2 projected food cost (by Ironside) -$X for tokens and anything else left out =Y (best case is $2 rounded for simplicity) and after the profit split with Beornve; Khador would net ~$1 per person with a projected turn out of ~100 people =~$100 profit Nerding done My point is we might want to charge a little more then $5 if we do advertise Think we're budgeting $50 for tokens. Trying to keep it below that but haven't gone to price things yet. Probably next week now, depends on the funeral. Thing is, how much is the banner thing really going to be needed? Between posting online and the people we all know and personal advertising, how much is a banner really going help? How many more people is it going to draw in? And $6 or something like that is an odd amount. Makes it more of a pain for the people coming. And if we charge $10, we better have some amazing food. Only mini I've attended that was $10 was Rhun last year. Think that's the only year it's cost that much. Just some stuff to think about. HA. Who the hell came up with that number for tokens? That would mean that the first 10 people's money would go just to tokens. There is no way in hell we're spending that much. We're not a big realm and it's not going to be a huge event. We can make a crate of 3 inch braids for between 5 and 15 dollars. 5$ per person is the way to go. We'll figure out what's going where after or during practice on the 7th.
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Post by Wren(nen) on Apr 27, 2011 12:25:54 GMT -6
Think we're budgeting $50 for tokens. Trying to keep it below that but haven't gone to price things yet. Probably next week now, depends on the funeral. Thing is, how much is the banner thing really going to be needed? Between posting online and the people we all know and personal advertising, how much is a banner really going help? How many more people is it going to draw in? And $6 or something like that is an odd amount. Makes it more of a pain for the people coming. And if we charge $10, we better have some amazing food. Only mini I've attended that was $10 was Rhun last year. Think that's the only year it's cost that much. Just some stuff to think about. HA. Who the hell came up with that number for tokens? That would mean that the first 10 people's money would go just to tokens. There is no way in hell we're spending that much. We're not a big realm and it's not going to be a huge event. We can make a crate of 3 inch braids for between 5 and 15 dollars. 5$ per person is the way to go. We'll figure out what's going where after or during practice on the 7th. We're also planning on making over 100 tokens. Ironside figured we had at least 100 people there for the not-so-mini-practice and we're figuring the same or more for an event. We're a small realm but we know people and people know us. Only takes one person to get a van full of people to come to anything. Again, it's just a number right now. I'm in charge of the tokens. I haven't gotten to go price things yet, but I'm planning on keeping things as low as possible and not use the entire $50 for guestimated budget. I'll be able to give Ironside a more solid number once I go price stuff.
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Post by Khador Administrator on Apr 27, 2011 12:32:13 GMT -6
100 people? Not even Rhun or Dunharrow draws that. And 50 bucks for tokens? If you're spending more then 10 overall, then you're paying too much. The reason why Rhun's mini costs 10 bucks is because they put the extra money into their more expensive and better quality food.
Also, Kracken is right.
I think we should just stick with 5 bucks per person, 3 of which goes to food, 1 to Belegarth, and 1 for various operating expenses for the event itself.
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Post by Wren(nen) on Apr 27, 2011 12:54:47 GMT -6
We may have to wait on a budget, or at least be willing to change it, until we get an idea on numbers....like after we starting letting people know about it. Yes, we don't want to be left with tons of left overs, but we also don't want to run out of everything either.
Agreeing with Brooder and Kracken on the price though.
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Kracken
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Post by Kracken on Apr 27, 2011 23:07:58 GMT -6
We're probably not going to know how many people are coming unless we've got some kind of prereg. Which we're not doing. Don't ask. That being said we should plan for at least 25 people. If we need more food then I'll probably have to leave to get more. As for tokens plan on making at least 60 for about 15$ at the most. Braids are cheap and easy.
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Post by Wren(nen) on Apr 28, 2011 0:34:46 GMT -6
Talked to Bo today, just to get an idea. He said Rhun Closer does usually get about 100 (in your face Brooder! You're wrong and I was right. *victory dance*) and Rhun in June tends to get about 50. Between us and Beornve, hope we'd get a pretty good number so maybe up the numbers a bit over 50. You want to over plan, not under plan. Estimating numbers would be like via a facebook event, which we're posting for this event. Already talked to people about that and if no one else wants to do, I've volunteered too already. As already stated, tokens are under control. It's my thing. Didn't get to JoAnn's tonight to price things due to more bad stuff. I've had something in mind for a while now, but prices will determine what's possible.
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Post by Khador Administrator on Apr 28, 2011 1:12:09 GMT -6
Around 100 does not mean over 100. Lrn2math. Last year's Rhun closer got about 70 if I recall correctly. And yes, Rhun in June last year got about 50. Thanks for proving yourself wrong on every point.
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briar
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Post by briar on Apr 28, 2011 2:56:47 GMT -6
you won't get more then 70 id say...id hope u do but its unlikely specially with the gas spike
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Post by Ironside on Apr 28, 2011 5:26:18 GMT -6
Kara said she wanted to do necklaces as our tokens instead of braids. I figured 3 - 5 cents per token was a reasonable about for what she was wanting to make. So I said an absolute maximum of 50 bucks for a minimum of 120 tokens.
If WARBRAIDS were what the plan was, we wouldn't require nearly as much of a budget.
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Post by noodle on Apr 28, 2011 20:47:18 GMT -6
Kara said she wanted to do necklaces as our tokens instead of braids. I figured 3 - 5 cents per token was a reasonable about for what she was wanting to make. So I said an absolute maximum of 50 bucks for a minimum of 120 tokens. Your not going to get 120 people. and btw $0.05*120=$6.00 Khador accounting at it's finest.
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zurkon
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Post by zurkon on Apr 28, 2011 21:37:52 GMT -6
lmao math.... wish i could help, i would hekp serve n stuff, but my bayby will be comin bout that time. sorry guys. maybe i can help with nething to do to prepare.
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Post by Khador Administrator on Apr 28, 2011 22:24:30 GMT -6
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zurkon
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Post by zurkon on Apr 28, 2011 23:23:36 GMT -6
ronflmfaowmghm.........(rolling on the floor laughing my ass off while my girlfriend hits me)
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Post by Ironside on Apr 29, 2011 0:14:17 GMT -6
Hey, I made the same mistake Verizon did on that guy's phone bill.
Fail. Lets reevaluate the budget at the upcoming meeting.
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zurkon
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Post by zurkon on Apr 29, 2011 8:01:32 GMT -6
you have GOT to be f*&^ing me..........
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Post by critter on Apr 29, 2011 16:45:24 GMT -6
just a little 2 cents... as much as you should realistically budget, if its not much more to plan for 25-35% more people, do so. so in case we do have more, 1 the event seems better, 2. Less having to leave to grab stuff, and 3. adds to the "think positive and karma will nto be as much a bitch" concept not-to-mention leftovers if its that much cheaper...
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Post by Ursyne on May 1, 2011 2:06:30 GMT -6
Really? Still discussing this stuff? OK, here's how we run things normally for budgeting; you guys can do it however you want - If you want to run entry at $5: Food should cost around 3 bucks a person (you don't want it to suck) - 1 buck for the rental of park or site (if incurred) - and 1 buck for anything else that needs covering (tokens, supplies, etc). If you are choosing to do burgers/hotdogs - right around mid event since you are in town, go to Aldi's or what and get the amount necessary plus a a few more in case there are problems (we shoot 10%). This stops having to pay from out of pocket in advance for food and having an overshot of budget if not as many people come out. If someone is making something from home, shoot for about 40 people max, and if it is simple to make, make some more on site after getting the ingredients. Tokens - most people toss those or save them on mugs or what not. There are many things you can do for about 10 cents a token, and you can do them in advance. For instance, I have swatches of leather I will donate and you can draw or stamp or whatever you want to do with them. Ask me while you guys are in town, and you can take some home with you - I have a shit ton of crafting shit. Twine or rope or thread costs almost nothing. If you use the leather I have, tokens cost about 1 cent each. Advertising - let me know when we have the date, time and information necessary to tell people and I can have it posted on the forums by Derian if you don't want to do it. The faster this information gets put up, the more chance people will see it or be able to plan for it. No way do we need a banner. Word of mouth at events helps, also. Someone can take the same information and manage a Facebook page for it. I didn't collect 500+ friends and sort them by personal, work, and Belegarth for no reason. ;D Events are not supposed to be money makers (at least we don't think so). You want to make budget, and if there is extra - hooray. We did 10 bucks a person last year, and each realm had a buttload going back to it. We also were budgeting at 5 bucks a head for food, and provided a ton of supplies, and over did it since I was informed incorrectly that "people were coming". Since then, each event we have done as listed above, and it breaks even or has some type of profit. I was sick of going in the hole each time and so were others. Take what you will from this, and let me know if you have questions. Thanks!
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Post by Wren(nen) on May 1, 2011 11:03:26 GMT -6
Thanks Urysne! Actually, I originally wanted to something with leather but I figured that would be too expensive and highly doubted that anyone kept scrap leather. Even if we don't go with that, I'd still love the scrap leather. have had some ideas for that. Anywho, you and I can talk about that this weekend or on facebook or whatever. Actually, with what I have planned does break down to about 7 cents right now. Still need to find the variant. It's using the realm colors that's actually making it cost higher. I've asked for the spending about that I have to make sure that I don't go over with it. Been saying from the beginning that I'll probably be able to keep it under. Also, budgeted for like 74...leaves room for mistakes and extra just in case we have a lot show up. Will admit though, they'll be extra beads but they can be kept and used for a further event down the line so. I may have enough at my dad's but I'm not sure when I'm going there to check and people seem to be wanting to get things down now so, being safe instead of sorry here.
Thanks for the advice Ursyne!
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Wilhelm
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Post by Wilhelm on May 1, 2011 22:37:24 GMT -6
when the date for this, and how many people are you all expecting for this???
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